Privacy Policy
Effective Date: [June 1, 2026]
Last Updated: [June 1, 2026]
Welcome to the Net Zero Awards for Excellence ("we," "our," or "us"). We are committed to protecting your privacy and ensuring that your personal and corporate information is handled in a safe and responsible manner. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website www.nzafe.hk and participate in the Net Zero Awards for Excellence.
This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website www.nzafe.hk and participate in the Net Zero Awards for Excellence.
Information We Collect
We may collect information from you in a variety of ways when you interact with our website or apply for an award. This includes:
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Personal Identification Information: Name, job title, email address, phone number, and professional background of the primary contact person or company representatives.
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Corporate Information: Company name, address, industry, operational data, sustainability metrics, and any proprietary information submitted as part of the award application and assessment process.
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Financial Information: Billing address and payment details for enrollment fees.
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Automatically Collected Data: IP addresses, browser types, operating systems, and website usage data collected via cookies and similar tracking technologies to improve user experience.
How We Use Your Information
We use the information we collect for the following purposes:
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Award Evaluation: To process your enrollment, assess your application, and facilitate the judging process.
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Communication: To send you updates regarding your application status, interview/ presentation schedules, ceremony details, and responses to your inquiries.
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Marketing and Promotion: To announce winners (using company names, logos, and approved summaries) on our website, social media, and press releases. (Note: Sensitive operational data will never be used for marketing without explicit consent).
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Website Improvement: To analyze website traffic and user behavior to enhance our platform's functionality.
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Compliance: To comply with legal obligations and resolve any disputes.
Data Sharing and Disclosure
We respect the confidentiality of your submissions. We do not sell or rent your personal or corporate data to third parties. We may share your information only in the following circumstances:
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Judging Panel: Your application data will be shared with our official Awards Committee and judging panel solely for evaluation purposes. All judges are bound by strict Non-Disclosure Agreements (NDAs).
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Service Providers: We may share data with trusted third-party vendors who assist us in operating our website, processing payments, or organising the awards ceremony, provided they agree to keep this information confidential.
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Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities.
Data Security
We implement robust administrative, technical, and physical security measures to protect your personal and corporate information from unauthorised access, alteration, disclosure, or destruction. While we strive to use commercially acceptable means to protect your data, please remember that no method of transmission over the internet is 100% secure.
Data Retention
We will retain your personal and corporate information only for as long as is necessary for the purposes set out in this Privacy Policy, including for the duration of the awards cycle and to comply with our legal, accounting, or reporting obligations.
Your Data Privacy Rights
Depending on your jurisdiction, you may have the right to:
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Request access to the personal data we hold about you.
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Request corrections to any inaccurate or incomplete data.
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Request the deletion of your personal data.
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Withdraw consent for marketing communications at any time.
To exercise any of these rights, please contact us using the information provided below.
Cookies Policy
Our website uses cookies to enhance your browsing experience. You can choose to set your web browser to refuse cookies or to alert you when cookies are being sent. However, if you do so, note that some parts of the website may not function properly.
Changes to This Privacy Policy
We reserve the right to update this Privacy Policy at any time. Any changes will be posted on this page with an updated "Effective Date." We encourage you to review this policy periodically to stay informed about how we are protecting your information.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
Net Zero Awards for Excellence / Green Council
Email: nzafe@greencouncil.org
Phone: 2810 1122